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With
A Little Help
, Inc. Board Meeting
Franklin
Library
Saturday, April 4th at 1:30 pm
Called to order at 1:42 pm
Present: Scott, Gregg, Erica, Sara,
Donna, Kim, Josette, Tom, Jenny (Natasha, Jean, Julie)
Absent: Jim Coyne, Biff,
Agenda:
- Minutes
from February 28th Tom moved to approve, Scott
seconded, unanimously accepted.
- Financial
Report Balance as of 4/04/09 $49,310.10 see attached
- Erica
moved to accept, Tom seconded, unanimously accepted.
·
Communication Kim reminded us that when we
are communicating things that relate to emotions or opinions,
we should make a call to the people involved so things are not
misinterpreted. We
need to move together toward our common mission.
·
New Board Member Lisa Coffman resigned from
her position on the board, opening a spot.
Jenny Chalupka was nominated by Kim and unanimously
approved as a new board member.
- Fundraising
- Reports
on Past Fundraisers:
- Boston
Store Community Event Day BONUS of $293.00
- Kringle
Fundraiser Sold 351 Kringle, Profit $834.85
- Current/Ongoing
Fundraisers
- We
Care
- Good
Search/Good Shop
- Candy
Bars - the boxes from the first shipment are gone.
Kim is going to check on the prices from Lisa
and will bring it to the next meeting.
- Future
Fundraising Opportunities
- Gift
Bricks Waiting for Biff to check on the prices of
the bricks.
- Year
Round Raffle Josette is going to re-check on the
rules about it. Kim
is sending Josette a copy of the Horizon Year-Round
Raffle Tickets.
- WALH
Calendars Kim needs old pictures from camp before
the next meeting so she can start putting together the
calendars.
- WALH
Camp Sponsorship camp costs $52/day/person
- Stone
Creek Coffee Sale We can do this fundraiser any
time we want. The
coffee is sold to us at $7/pound and we are able to
sell it for $12/pound, making $5 per bag we sell.
Along with coffee, there is hot chocolate that
can also be sold with the coffee.
- Foundations
Gregg sent out letters last week Monday, and
were waiting to hear back.
Josette suggested we look into the Birch
Foundation.
- Bucks
Free-throw Challenge on Wednesday April 8th
Erica received information on this and explained to that
group that we can form a team of up to four players, shoot
free-throws, and win prizes for WALH that can be auctioned
off at another event.
- Summer
Splash Committee Report
- Date
is Saturday, June 6th at Serb Hall
- Next
Spring Dance Committee Meeting: before the next board
meeting.
- Need
donations for the silent auction.
- Tickets
are available, checks made out to With a Little
Help
- Gregg
is meeting with someone from the bank about doing credit
cards
- Corey
Whitmore is going to do the music for the event.
- Scott
suggested we look into insurance for people who are
under 21 being at the dance.
- Recruitment:
Julie suggested that we do press releases and she has a
list of contacts to release information to that might
publish our press-releases.
- Volunteers
- Student
Associations
- Fliers
to Post Kim putting it together and e-mailing it.
·
Campers:
o
MDA Support Group May 20th at 6pm at
Froedtert
o
MDA postcard/mailing and Newsletter We are
waiting to hear back from Robin from MDA about doing this
again this year.
o
QUEST article Biff is working on this.
o
MDA Booth at Walk with the Animals May 16th
o
MDA Camp Visit Sunday, June 14th,
Tom volunteered to go.
o
Morning Blend Still no word from them
o
Independence First Scott wrote an article
that was submitted.
- Summer
Camp 2009 WALH County Fair
All
°
August 2nd
August 7th (training and set-upon August 1st)
°
Program Ideas:
§
Eating contest
§
Square Dance
·
Sara and Erica will decorate
·
Josette will line up the DJ
·
Crowning of Dairy prince/princess at the dance.
§
Tractor/Wheelchair Pull Scott is in charge
Tuesday afternoon
§
Bake sale/cooking contest (With Tastefully
Simple)
§
Arts/Craft exhibition Bonnie is working on
this.
§
Animals petting zoo: can contact Thunder
Valley since they have a petting zoo must have insurance
and records of the animals Josette will contact them.
If they can come, we would like them to come Tuesday
afternoon.
§
Special Shows (comedy, jugglers, etc
) Kim
is contacting Comedy Sportz to see if they would be willing to
come.
§
Carnival day:
·
Basketball
·
Bean bag toss
·
Watermelon spitting contest
·
Animals
§
Native American Tribe Biff
§
Wheelchair power-soccer 3:00-5:00 on
Wednesday
§
Memorial Service Wednesday 7:00
§
500 Tournament Thursday afternoon
§
Grand Ole Oprey lip-sync contest Gregg
Tuesday at 7:00 pm
§
Camp photo and meeting 1:00 pm Thursday,
camp photo, meeting to follow
°
Theme day ideas:
§
Country/ Western singer day lip-sync (Grand
Ole Oprey)
§
Dress like a farmer on the square dance day
§
Dress like your favorite animal
§
Scare-crow
§
Dairy Prince/Princess dress up day
·
Kim getting prizes for theme day.
°
T-shirt sponsors
Sara is still looking into this more, still in contact with
the t-shirt guy. If
we do this, we would like to automatically add Fondy, Corvette
Club, and maybe the DJ company.
o
Camp applications are
going out on May 1st and are due July 1st
o
We are looking into
adding a PayPal account to our website so people can make
donations through the webpage
o
Scott and Linda are
going to contact the Corvette Club and paintball people to see
if they will be coming to camp this year.
o
Nurses Crystal
Hince would be happy to come.
°
Camp Photographer
Erica found a professional for group picture.
Want to see if we can get some extra pictures, with
people being taken care of.
°
Online Application
Moved to spend $100 to be able to have online application.
- Newsletter
First online newsletter went out.
Next one goes out first week of June.
- Calling-tree
From now on, we will call the president if we have
information we think the whole group should know and it
will be communicated to everyone else from there.
- Future
Meetings: May
9th 1:30 pm at Franklin Library.
June 28 1:00 pm at Kims house for a cookout.
Sara
moved to end the meeting, Erica seconded it, all approved.
Adjourned 3:50 PM.
Respectfully submitted:
Sara Stellpflug
With
A Little Help
, Inc. P.O. Box
320243 Franklin, WI 53201
(414)571-0234
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